Better Contract Management to improve operations
Manage resources and suppliers essential to operations better than before. Optimise Contract Management with seamless implementation of the SupplyFlow Supplier Contract Management Module
Optimise Contract Management
Create a register of the different types of contracts and manage contract visibility, expiry monitoring and variation orders.
Prevent Maverick Spending
Manage contract spend and procurement outside the contract with Financial Tracking and Monitoring.
Manage Contract Agreements
Understand the outcomes and impact of intervention on configurable key performance indicators for a supplier.
Contract Supplier Management
Manage contact suppliers information and documents seamlessly for the contract period.
CONSOLIDATED VIEW BY VARIOUS STAKEHOLDERS
When managing a supply contract, one of the difficulties is in centralizing the controlling, management and monitoring of contracts across multiple departments, e.g. Supply Chain Management, Legal, and End User Departments, both administratively and financially.
Contract and Call-Off Management
STANDARD CONTRACT
Allows for standard logging of procurement against a contract
CONTRACT CALL OFF
Allows for escalations to be captured against a contract or per item. Procurement against this type of contract automatically calculates the escalated price based on the anniversary of the contract
MULTIPLE SERVICE PROVIDERS
Allows for the appointing of multiple service providers. When procuring off this type of contract, the system will nominate all the appointed suppliers under this type of contract. Award take place taking into account the full Evaluation, Adjudication and Approvals apply with the application of the key acquisition components.
Variation Order Management
Any changes with the contract from a financial perspective of contract period can be managed and logged. All changes require approval from a Delegated Authority
Contract Financial Tracking and Monitoring
Log and manage procurement off a contract and prevent maverick spending but monitoring other procurement off contract items. With this facility, there is financial tracking and monitoring against the contract.
MANAGING CONTRACT SUPPLIERS
Contracted Suppliers can be managed centrally and information for each supplier centralised. SupplyFlow allows for the complete supplier on-boarding facility with integration into the Central Supplier Database (CSD).
INCLUDES FULL CONTRACT DOCUMENT MANAGEMENT
Allow supplier specific document management per contract with expiry control and notifications. This includes SBD documents for an annual period and BEE scorecards.
KEY FEATURES:
- Automatic Contract Number Generation
- Mange the start and expiry of contracts
- Store tender numbers and manage overall contract documents
- Manage Contract Manager with visibility and notifications
- Add other key end users to critical notifications
- Manage contract items and if utilised with the full solution prevent maverick spending
- Manage and control each supplier appointed with their BEE scorecard and SDB declaration and documents
- Ensure contract suppliers are compliant in the terms of CSD for the duration of the contract and for each procurement off the contract.
- Manage procurement of the contract with cancellations and maintain financial visibility of contract spend
- Manage cancellation of contracts
- Full reporting and business intelligence on all aspects the contract and contract spend